Question: Our research involves many people. Is it possible to share our references with more than 15 people using EndNote?
Answer: Yes. it is possible. Although EndNote desktop allows for only 15 people to share a library, EndNote online enables users to share a group of references with many more people. To use that feature, you need to create a personal group on the Manage My Groups page in your EndNote online account assuming you’ve already had one. If not, it is very easy to create one free at http://my.endnote.com. To create a group for sharing references in EndNote Online, please follow the steps below:
- Under the Organize tab, click Manage My Groups.
- On the Manage My Groups page, click the blue New Group button.
- In the pop-up window, type a name for the group in the textbox provided. Then click OK.
Once the group was created, you may start sharing by following the steps below:
- Click Managing Sharing on the right to the group just created.
- Click “Start sharing this group.”
- In the pop-up window, you may start adding email addresses (separated by commas) of the people with whom you want to share the references.
- You may choose Read Only or Read & Write permission for any of the added users. It is possible to give some users Read only access but Read & Write access to other users within the same group.
- Users with Read & Write permission can edit or remove references from the shared group. However, they cannot delete the reference from your library if you initiated the sharing.
- When more than one user is editing the same reference at the same time, whoever saves last will have the final edits.
- File attachments cannot be shared among users in a group regardless of access privileges.