Why am I not able to import a PDF article with a DOI?

March 11, 2014 – Yingting

Question: I understand that if a PDF article has a DOI number I should be able to import it into my EndNote library. However I have problems importing an article with this DOI # – “DOI: 10.1126/science.1243490”. Do you know why I am not able to?

Answer: Generally speaking, for an article in PDF embedded with a valid DOI, you should be able to import it into your EndNote library with complete bibliographic information. However, for PDF articles that are scanned or have no DOI or an incorrect DOI, you will not be able to get the bibliographic information for them. All you get will be just the PDF article attached to a blank record. How do you know if the DOI is correct or not? You have two ways to verify the DOI.

Option 1:

1)    In EndNote under the Tools menu, click “Online Search…”

2)    That will open “Choose a Connection” box. Highlight or search for “CrossRef” and then click the Choose button.

3)    That will allow you to search CrossRef in EndNote. Enter the DOI in the search box.

4)    If it matches a DOI in CrossRef, the bibliographic record that matches the DOI will be retrieved. You can then save it in your EndNote library. If it does not match, that means your DOI you is not correct.

NOTE: When you enter the DOI, use lower case “doi” and leave no space in the doi. For example, if you enter your above doi as “DOI: 10.1126/science.1243490” as shown in your question, you will not be able to find a matching one, because DOI is in upper case and there is a space after “:”. You should enter “doi:10.1126/science.1243490” and a matching record will be retrieved.

Option 2:

1)    Go to http://crossref.org.

2)    Enter the DOI in the box to search.

3)    If it matches a DOI in CrossRef, the citation with the matching DOI will be displayed in CrossRef. Otherwise, a list of possibly relevant citations will be displayed.

NOTE: Enter lower case “doi” and leave no space in the doi, e.g. doi:10.1126/science.1243490.

Hope this helps.

How to Import References from My NCBI’s My Bibliography into an EndNote Library??

December 18, 2013 – Yingting

Most of us have already known how to import references from PubMed search results into EndNote. What if you want to import the references that have already been saved into your My Bibliography in My NCBI? Below are the steps that you may follow to do so:

  • Log into My NCBI at the upper right corner at http://pubmed.gov.
  • Click on My NCBI at the upper right corner after login.
  • Click on “Manage My Bibliography »” at the bottom of the My Bibliography box.
  • Select All or just the desired references by clicking in the boxes next to the references.
  • Then click on the “Download as text” button.
  • In the “Opening medline.txt” popup window, choose “Save File” and then click OK. Note: remember where you saved the txt file.
  • Launch EndNote program
  • Under the File menu, go to Import –> File… .
  • When the Import File popup window appears, browse to choose the medline.txt file that you just saved.
  • Make sure in the box next to Import Option is PubMed (NLM).
  • You may import all or discard the duplicates. I usually choose Import All and do the deduplicaiton later.
  • Leave No Translation in the box, then click the Import button, your references should be imported into your EndNote library.

URL for Users to Authenticate with in EndNote to Find Fulltext with RUL’s “Get it @ R”

November 26, 2013  -  by Joseph Deodato

These steps may vary slightly depending upon which version you’re using but to configure EndNote to work with the Rutgers Libraries’ OpenURL link resolver (“Get it @ R”):

1. Go to “Edit > Preferences > Find Full Text”
2. Check “Enable OpenURL”
3. For “OpenURL Path” enter: http://linksource.ebsco.com/linking.aspx?
4. For “Authenticate with” enter: https://login.proxy.libraries.rutgers.edu/login?url=
5. Click “OK”

To locate full text for an article in your EndNote library:

1. Double click a reference
2. Select “References > URL > OpenURL Link”
3. Our “Get it @ R” menu will open displaying any available full text options. Use these links to retrieve full text or search library holdings.

EndNote X7 for MAC Now Available for RWJ & Smith Libraries Users to Download

EncNote X7 for MAC is now available for RWJ Library and the Smith Library users to download. Please click here to download it to your Mac computer. If you have any problem downloading the program, please contact your librarians for help.

EndNote X7 for Windows Now Available for RWJ and Smith Library Users to Download

Updated June 30, 2013 – Yingting

EncNote X7 for Windows is now available for RWJ and Smith Library users to download at http://libraries.rbhs.rutgers.edu/endnote/

What’s New in EndNote X7? *

  • Update and synchronize the references in EndNote desktop and web by the click of a button. Maintain and synchronize the references in your desktop library with the references in your web library even across multiple computers.
  • Set your preferences to create clear, organized, and easily searchable names for your PDF documents as you import themby defining your settings in PDF Han-dling preferences.
  • Add citations and reference lists to your Microsoft PowerPoint slides.
  • Add subheadings to your bibliography in Microsoft Word using your own catego-ries or predefined by reference type in an output style–great for distinguishing primary and secondary sources.
  • Better organize your research materials by using new reference types such as In-terview, Podcast, Conference Paper, and Press Release.
  • Reorder column headings in the Library reference list by using drag-anddrop and customize which columns display with just a right-click.
  • Use improved Sync that occurs in the background so that your work is continu-ously backed up and always available online and on your iPad.
  • Quickly identify groups online from within your desktop library.
  • Use new options to control the ratings and read/unread field display.
  • Copy the record number to another field in a reference using the Copy feature from the Change\Move\Copy Fields command.
  • Review program updates automatically.

Should you need help or have any question, please contact your librarians for help.

(* From EndNote X7 Getting Started Guide: http://endnote.com/training/mats/enuserguide/eng/endnote7/enguide-chpt1.pdf)

What Do Users Say About EndNote for iPad App?

EndNote for iPad app has been out since the end of January. I downloaded it and tested a little; but really haven’t got a chance to use it extensively. My colleague, Jenny Pierce, just shared this link with me http://www.imedicalapps.com/2013/06/endnote-ipad-app-reference-manager/. The article provided a detailed review of the app. It states that “Overall, this is a reasonable app with lots of features. However, there are other options that are better and easier to use. The biggest pull to use this is the fact that it syncs so seamlessly with the desktop version. This is a huge benefit if EndNote for Desktop is your preferred reference manager.” Hope this review is helpful to you in the use of this app.

Here is what Jenny said about the app: “I have used Endnote on the ipad. I downloaded cites from Pubmed, ERIC and CINAHL.  Pubmed cites didn’t show the indexing terms. I don’t know why not. I like the favorites function and the fact all my groups showed up. It’s a pretty interface.” One user commented at the end of the aforementioned review article that “One thing I’ve discovered, you cannot log out of this app. Not good if multiple people are sharing an iPad.” This was confirmed by Jenny. It can cause problems for libraries that circulate iPads.

FYI, here is a video for “EndNote on iPad: EndNoteSync, PDFs, and Groups” – http://www.youtube.com/watch?v=irSDHh5sBmk, provided by Thomson Reuters. If you have used the app and are willing to share your experience, please post your comments. Thank you.

EndNote Web Got Renamed as EndNote Basic

Recently Thomson Reuters have made some changes to EndNote Web.

  1. First of all, it has been renamed as EndNote Basic.
  2. Users can now store up to 50,000 references and 2GB of attachments online.
  3. Instead of one bibliographic style, basic users now have the top 20 most popular.

So what’s the difference between EndNote and EndNote Basic?

EndNote includes the desktop program and online access to libraries in the cloud.

EndNote Basic includes online access only with 2GB of storage.


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