What’s the difference between Custom Groups and Smart Groups?

In EndNote X2, by default the Groups Pane displays when a library is open. Some users are confused by the Custom Groups and the Smart Groups. Here is how they are different:

Custom Groups: manually created groups by the user to help organize his or her library. The user can drag and drop the references into a custom group which can serve as a subset of the library. The custom groups are listed alphabetically.

Smart Groups: created by a user with certain searching criteria to dynamically update groups as existing references are edited and new references are added to the library. It is similar to a canned search.

How can I find the AMA style in EndNote?

Question:  I am trying to use the AMA style for my paper; however, I cannot find that style in EndNote. Is there another name it is under?

Answer:  In EndNote, the AMA Style is under JAMA.ens which is ordered below J Zoology. If you don’t find it in the EndNote Styles folder, you may download that style at http://endnote.com/support/enstyles.asp and save it in your EndNote Styles folder under C:\Program Files\EndNote X2\Styles.

How to Enable SFX (OpenURL Link) in EndNote X2?

SFX enables a link to be made from every record in your EndNote database to the UMDNJ’s University Libraries’ SFX server, which may provide a link to the electronic full text of a journal article when available and will show access to the online catalog if the journal is available in print.

To enable this option in EndNote X2, you need to do the following:

• From the Edit menu choose Preferences and URLs & Links.
• Make sure the box next to Enable OpenURL is checked.
• In the OpenURL Path box, replace the default path with:
  http://sfx.umdnj.edu:3210/sfxlcl3
• In the Arguments box, make sure the statement matches this one:  

To enable SFX OpenURL Linking in EndNote X2

To use the Findit service in EndNote, you must have the desired record open and then go to the References menu to URL then choose OpenURL Link to bring up the Findit menu or to access the fulltext article directly.

Do I need a product key to download EndNote?

If you are a UMDNJ affiliated user, you are not supposed to be prompted to enter a product key. The UMDNJ University Libraries are licensed to provide download access to EndNote for our users. If you are eligible and have your proxy account, you may click HERE to download EndNote.

NOTE: UMDNJ Proxy Account is required to download the program. See details at: http://www.umdnj.edu/librweb/access/index.html

DOWNLOAD TIPS FOR ENDNOTE X2 FOR WINDOWS: (to download EndNote for Mac, please contact your campus librarians for help.)

• First save a copy of your current Endnote Libraries to a separate location if you haven’t done so.
• Be sure to uninstall any previous version of EndNote.
• Now save the zipped ENX2 file in your local computer.
• Then unzip the file and extract all files to be placed in a separate folder.
• Make sure the license file and the ENX2Inst file are placed in the same folder.
• Then install the program. It will be automatically installed under c:\program files\EndNote X2
• See more tips at http://www.umdnj.edu/librweb/tutorials/EndnoteDownloadTip.pdf

For more information, please contact your campus librarians for help.

Download EndNote

March 12, 2009 – Ying

The UMDNJ University Libraries are licensed to provide download access to EndNote only for our UMDNJ affiliated users. If you are eligible and have your proxy account,  you may click HERE to download EndNote.

How to Create a Smart Group in EndNote X2

February 28, 2009 – Ying

The “Smart groups” feature is new in EndNote X2. It is located in the Groups panel at the left of the screen. Smart groups are created to build subsets of references automatically based on the search strategies you set up previously. They are dynamically updated as references are added, deleted or edited in the library.

To Create a Smart Group:

Open the library in which you would like to build an automatic search for a subset of the references in that library. There are three ways to create a smart group.

·        Method 1:

Go to Groups at the menu bar on the top of the screen and choose Create Smart Group. A search box will appear. In the Search Box, type in your search terms and then click on the Create button. Your smart group is built. You may rename it to your choice.

·        Method 2:

Do a right-click on the Smart Groups header in the Groups Panel. A search box will appear. In the Search Box, type in your search terms and then click on the Create button. Your smart group is built. You may rename it to your choice.

·        Method 3:

Use the Search function by either clicking on the Search tab at the bottom of the screen or choosing “Search Library” under the Tools menu on the top of the screen. In the Search Box, type in your search terms and click on the Options button. Then select Convert to Smart Group. A Converted Search group is created under Smart Groups. Rename the smart group to your choice.

Once a smart group is created, you may either right-click on the group name to edit, rename, or delete the group or highlight the group name and go to the Groups menu for these functions.

Importing References from EBSCOHost CINAHL

References can be directly exported from EBSCOHost CINAHL to EndNote either individually on in groups.  To export multiple references save the references to the “Folder” EBSCOHost provides for printing/saving/emailing multiple references.  Note, when you log off CINAHL or close the browser window the references in the “Folder” will be deleted.  Click the Add to Folder link at the bottom of each reference or in the details pop-up window to save the reference to the Folder.  To add all the references from a search click the Add link located next to the Sort drop down menu located above and to the right of the list of references. 

 

To access the references in the Folder use the link on the right hand side of your screen labeled Go to: Folder View.  Either check the checkbox to the left of each reference to select it, or check the Select/Deselect All checkbox to select all the references in the Folder.  Once the appropriate references have been checked click the Export link/icon located above the first reference.  It’s the icon with the arrow pointing to the right.  If you are in the detail view for an individual reference the Export link/icon is also located above and to the right of the reference.  Using the Export link/Icon in the detailed view will export only the reference being viewed.   

 

On the next screen use the check box labeled Remove these items from folder after saving if you want to delete the references from the Folder after exporting them.  Make sure the Direct Export to EndNote, ProCite, or Reference Manager radio button is selected and click Save.

 

EndNote will launch automatically if it is not open.  References will be exported to the open EndNote Library, or if no Library is open you will be asked to select the Library you want your references sent to.  

 

A PDF version of these instructions with screenshots is available at this link:  http://www3.umdnj.edu/stlibweb/education/cinahlendnote.pdf   

How do you get a library created on EndNote WEB into word?

December 17, 2008 – Ying

In order to insert references kept in your EndNote Web into a paper in Word, you need first to install a plug-in to add an EndNote Web toolbar to Word. This toolbar allows you to create bibliographies in Word. The plug-in is available from the “Download Installers” link at the bottom of the screen once you are logged in to your account from https://www.myendnoteweb.com/.  

To insert your references from your EndNote Web while you write a paper in Word, you need to choose EndNote Web plug-in which you downloaded previously. To choose the EN Web application, go to the Tools menu\EndNote X2 Cite While You Write Preferences in Word, click on the Application tab and then choose EndNote Web in the pull-down menu under “Select the Cite While You Write” application. You may choose between EndNote desktop and EndNote Web in that pull-down menu depending on which EndNote platform (EndNote desktop or EndNote Web) you use. For more information on EndNote Web, please go to this page at 

http://scientific.thomson.com/support/faq/wok3new/endnoteweb/ to  view the FAQs on EndNote Web prepared by Thomson Reuters.

To Make a Backup Copy of Your Library

It is a good practice to back up your library whenever you make changes. There are two ways of backing up your library:

1. To use the Save a Copy command to create an exact copy of your library. Here are the steps:

• With a library open, choose Save a Copy from the File menu.
• Name the new library and choose where to save it.
• Click Save and EndNote creates a copy of the library.

The new library does not open, it is simply saved to disk, where you can then open it with EndNote. EndNote leaves your original library open as it was before the command was chosen. Note: The Save a Copy command creates a [library name].ENL file as well as a [library name].DATA folder for the new library, and copies all necessary files and figures to it.

2. To use the Compressed Library command to save a copy of your library and .data folder together in a compressed file (.enlx) which can be easily restored later by opening it in EndNote. Here are the steps:

• From the File menu, select Compressed Library (.enlx) and then Create.
• Use the file dialog to save to an EndNote Compressed Library (filename.enlx).

• You may also use this command to send a copy of yoru library to a colleague.

Note: EndNote libraries larger than 4 gigabytes (GB) or 65,535 files (64 K) cannot be compressed with EndNote’s Compressed Library commands.

How to Keep References from PubMed in a Temporary Library in EndNote X2?

November 4, 2008 – Ying

Question:

When I searched PubMed through EndNote X2, all the references were automatically placed into my permanent library. How can I keep them out of my library?

 

Answer:

The new patch (ENX2.0.1.) released on November 3, 2008 contains a new feature which enables you to keep the search results in a temporary library. In this updated version, you can use the online search feature introduced in EndNote X2 that imports results automatically into your EndNote library, or the temporary online search that requires you copy references to the permanent library. For more details on how to install the new patch and use the new features, please visit this webpage: http://endnote.com/support/ENX201_WinMac_updater.asp.