How to Open a Shared Library?

December 19, 2014 – Yingting

When someone shares a library with you, you will receive an email stating that someone would like to share an EndNote Library with you. “By accepting this invitation, you will be able to access all of the references, PDFs, file attachments, and notes in this shared library from your own EndNote X7 desktop application. To accept this invitation and access XXX’s library, you must have the latest version of EndNote X7 (EndNote X7.2) installed.” Clicking the Accept button will prompt you to either log in your EndNote online library or create an EndNote online account if you don’t have one. After that you should follow these steps to open and use the shared library:

  1. Connect your EndNote Online account to your desktop version of EndNote X7.
  2. In your EndNote Desktop, under the Preferences menu, select Sync on the left. Then enter the EndNote Account Credentials (email address and password) in the two boxes on the right
  3. Once connected, go to the File menu and choose Open Shared Library…
  4. You can now not only read but also edit the shared library by adding or removing references, annotating the PDFs, etc., even if the other shared people are using it at the same time.
  5. Just to remember that as a shared person, you can only access this library from your desktop. However, the person who shared the library has access to this library on his or her desktop, online, or on iPad.

How to Share Your EndNote Library

December 5, 2014 – Yingting

Starting with EndNote X7, users can share a library with up to 14 people for research collaboration. Anyone who has EndNote X7 can share a library regardless of where s/he is.

To share a library, you need to

  • Register for an account in EndNote Online at: http://my.endnote.com or http://myendnoteweb.com.
  • Sync your desktop library with your online library first.
  • Then in EndNote desktop, go to File and then Share …
  • Enter the email addresses of people you would like to invite to access your library.

You can include anyone who is using EndNote X7 up to 14 people, plus yourself. Your whole library can be shared including references, PDFs, and annotations. All the shared people can read, add references to, and edit the library at the same time. There’s no library size limit and no cloud storage limit.

Please keep in mind that you can share only ONE library from your Windows or Mac desktop. However, you can be shared with unlimited number of libraries by others. You can access the shared library only from your desktop though.

Because of the fact that sharing relies on the EndNote sync feature, all users accessing the library must have an EndNote online account connected with their desktop version of EndNote X7.

You may stop sharing your library at any time. To stop sharing, you can remove the name by going to File > Share in your desktop version and clicking on the gear icon.

If you have any question on how to share your library, please feel free to contact us.

EndNote 7.2 Now Available

October 2, 2014

An update to EndNote (EndNote X7.2) has been released and it is ready for installation. In this update, users now have the ability to share their library with up to 14 users.  With library sharing, users can:

  • include anyone who’s using EndNote X7 (with up to 14 people)
  • Sync attachments, notes, and annotations in real-time for collaboration.
  • Share your entire EndNote library, including references, PDFs, and annotations
  • Everyone can add to, annotate and use the library – at the same time
  • There’s no charge for sharing, no library size limit and no charge for unlimited cloud storage

If you need help with downloading the update,  or syncing and sharing your library, please ask Yingting or Stephen to assist.

EndNote for Legacy RU Schools & Units which are Now RBHS

October 1, 2014

If you are a user from School of Pharmacy, legacy RU College of Nursing, or the Institute for Health, Health Care Policy and Aging Research, you may download EndNote software onsite only. Due to RU network restrictions, wireless or remote downloading of EndNote is not available at this time for these users. Please click here for instructions on how to download EndNote

If you need help, want more information, or to arrange a training session contact your campus library:

Smith Library Newark contact Stephen Modica, modicasf@ca.rutgers.edu (973-972-4358)
RWJ Library, New Brunswick contact Yingting Zhang, yzhang@ca.rutgers.edu (732-235-7604)

EndNote for RBHS Users

For legacy UMDNJ users, the URL for downloading EndNote has been changed with the web page revisions as the health sciences libraries websites become further integrated into the design of the Rutgers University Libraries website. Please use this link http://www.libraries.rutgers.edu/health_sciences/EndNote to download EndNote and bookmark it if needed.

Starting July 1st, 2014, the Libraries are licensed to provide access to EndNote for students, faculty, and staff of all Rutgers Biomedical and Health Sciences (RBHS) schools and units until July 1st, 2015. If you are a new EndNote user from School of Pharmacy, College of Nursing, Center for Advanced, Biotechnology and Medicine, Institute for Health or Environmental and Occupational Health Sciences Institute (EOHSI), you may download EndNote software onsite only.

If you need help, want more information, or to arrange a training session, contact your library:

RWJ Library in New Brunswick contact Yingting Zhang, yzhang@ca.rutgers.edu (732-235-7604); Smith Library in Newark contact Stephen Modica, modicasf@ca.rutgers.edu (973-972-4358)

How to Remove Highlight from PDF Articles in EndNote?

June 10, 2014 – Yingting

Question: I was reading an article in PDF in EndNote and highlighted a few sentences. Now I want to remove the highlight. How can I do that?

Answer:

To remove your highlights or sticky notes, you may mouse over the highlighted area or the sticky note and then right click your mouse for options. Choose “Delete Annotation” at the bottom of the popup window and you will remove the selected highlights or the sticky note.

Make sure you DO NOT click “Remove”. Clicking “Remove” will remove the PDF article from your reference. In case you accidently removed the PDF article from the reference, you just click on the “NO” button to the question “Do you want to save the changes you made to the reference?” when you close the record.

Do not choose “Hide Notes/Markup” either, because it will hide all the sticky notes and highlights. Keep “Show Notes/Markup” enabled.

Hope this helps.

EndNote X7.1 Is Available

This year instead of rolling out a new version, EndNote just released an update v. X7.1 which allows users to:

  • Sync Smart and Combined Groups across desktops.
  • Use an expanded set of tools to annotate PDFs.
  • Navigate through full text attachments with added PDF link navigation.
  • Take advantage of improvements to Find Full Text and DOI matching during PDF import.
  • Spot Quick Search keywords in search results.
  • Save references from additional online Capture sources including: ERIC database, Wikipedia, WorldCat OCLC, DSpace, and more. (Available in EndNote online)

For more information, visit http://endnote.com/release-updates

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